Installation of 150 nos of Shallow Tube-well (Hand Pump) project

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SJA deals with people in distress, who are poverty stricken, socio-economically marginalized, illiterate, disable, gender discriminated, creed, ethnicity and so and thereby excluded. Women and children, the most vulnerable group of the population, are the primary concern of SJA. The organization promisingly and persistently work’s to uplift the downtrodden, and to bring sustainable changes in the life of deprived people.

Bangladesh’s population density, low-lying lands and vulnerability to floods, monsoons and cyclone leave the population more exposed to water contamination. The country from its ancient time is famous for its water resources including the surface water and near surface ground water. Before the advent of hand pumps/tube wells the people used to depend on natural surface water of rivers, cannel, lakes and men made water reservoirs like ponds and wells. Due to water from that sources caused the spread of cholera, diarrhea, arsenicosis, skin cancer, skin lesions, neurological effects, internal cancers of bladder, kidney and lungs fluorosis, guinea, warm diseases, intestinal warms, malaria, trachoma, typhoid, skin diseases and other virus related diseases at a very high rate.

pa2The targeted beneficiaries are living below and at the poverty level at hard to reach areas. Lack of basic facilities makes them deprived from all aspects; illiteracy, ignorance of health and hygiene is acute. Due to poverty and ignorance they were drinking unsafe surface water from pond/river and open water that causes for various waterborne diseases. Considering these circumstances SJA were implemented the safe water project at the rural villages of Zakigonj and Sylhet Sadar Upazilas under Sylhet district with the support of Penny Appeal.

1 -Project summary

Project title: Installation of 150 nos of Shallow Tube-well(Hand Pump)
Project ID (if applicable): PA/TW/ST/JSA2
Start date of Project: 1st  December’2016
Project duration: 6 Month
End date of Project 31st  May’2017
Implementing partner(s) (if any): N/A
Total budget: Total Budget GBP- 30,879
Contribution from PA for the completed project: GBP-22,500
Contribution from other donors  for the completed project: N/A
Date of report: August 12, 2017
Total number of beneficiaries (direct and Indirect): 3525
Total Outputs for the project (wells constructed by type, Schools constructed etc.): – 150 nos of shallow Tube-wells installed/ Wells have been set up at rural villages of Zakiganj and Sylhet Sadar Upazila under Sylhet district of Bangladesh where 3525 people of 750 house-holds have easy access and enjoying the safe water facilities at their doorstep.

– Waterborne diseases reducing among these beneficiary families especially among children and women.

– Targeted community become aware about safe drinking water and practice hygiene.

– Improved personal hygiene and safe water uses for all household purpose.

-Penny Appeal branding ensured.

– Build good linkage and relationship with local government institutes (LGI) and other relevant service providers.

– Build ownership among the beneficiaries by utilization of local level resources and cost sharing which will assist for sustainability of the said project.

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2 – project OVERVIEW and Objectives

Provide an introduction of the programme, with its aims and objectives, highlighting the objectives set for that quarter and an overview of progress per objectives using the defined Indicators and Means of Verification. Please highlight the following points;

  • What was the identified need?
  • What were the objectives of the programme?
  • How did you carry out the programme?
  • Where was the programme delivered?
  • What type of people did it benefit?
  • How were beneficiaries selected?
  • How have beneficiaries participated in decision making in this project?

 Feel free to summerise in table format if preferred (2 pages max)

Preface: SJA deals with people in distress, who are poverty stricken, socio-economically marginalized, illiterate, disable, gender discriminated, creed, ethnicity and so and thereby excluded. Women and children, the most vulnerable group of the population, are the primary concern of SJA. The organization promisingly and persistently work’s to uplift the downtrodden, and to bring sustainable changes in the life of deprived people.

Bangladesh’s population density, low-lying lands and vulnerability to floods, monsoons and cyclone leave the population more exposed to water contamination. The country from its ancient time is famous for its water resources including the surface water and near surface ground water. Before the advent of hand pumps/tube wells the people used to depend on natural surface water of rivers, cannel, lakes and men made water reservoirs like ponds and wells. Due to water from that sources caused the spread of cholera, diarrhea, arsenicosis, skin cancer, skin lesions, neurological effects, internal cancers of bladder, kidney and lungs fluorosis, guinea, warm diseases, intestinal warms, malaria, trachoma, typhoid, skin diseases and other virus related diseases at a very high rate.

The targeted beneficiaries are living below and at the poverty level at hard to reach areas. Lack of basic facilities makes them deprived from all aspects; illiteracy, ignorance of health and hygiene is acute. Due to poverty and ignorance they were drinking unsafe surface water from pond/river and open water that causes for various waterborne diseases. Considering these circumstances SJA were implemented the safe water project at the rural villages of Zakigonj and Sylhet Sadar Upazilas under Sylhet district with the support of Penny Appeal.

  1. a) Identified need was to ensure the safe water option/facilities for the poor and backward households who don’t have the financial and technical ability to manage it by themselves.
  1. b) The programme objective is reduction in exposure to safe water risk, sustainable improvement in hygiene behavior and empowerment of the poor and disadvantaged towards achieving water and hygiene rights.
  1. c) SJA carries out the programme by the following process:

– Obtain Government approval from NGO Affairs Bureau;

– Informed about the programme and Penny Appeal to the local level government administration at District and Upazila (Sub-district);

– SJA personals made survey to primarily identify the location where STW can be installed;

– Community mobilization through group meeting;

– Area/ site selection of water point and finalization;

– Community fund mobilization as part of cost share;

– Selection of vendor at competitive way through open call for Quotation by circulated advertisement at local daily news paper

– Procure Shallow Tube-well materials for 150 Tube-well/HP;

– Selection of Skilled Mason for boring/installation of water points;

– STW/HP boring/installation;

– Water testing;

– Platform development;

– Water Points Maintenance (WPM) Committee formation and orientation;

  1. d) The programme delivered/Installation site of 150 STWs are:
   Country Division District Upazila Union Villages
Bangladesh Sylhet Sylhet Zakigonj Barothakuri Choudhurypara, Dighaligram, Kazirpara, Koistoil, Minapara, Rarigram, Salehpur, Sunashar.
Kajalshah Aatgram, Uttar Maricha.
Sultanpur Phillahkandi, Ishapur, Mojlee, Noagram, Ojerpara, Passhimbon, Khadiman, Muminpur, Balaramerchalk, Gongajol
Birosree Shukrakandi
Zakigonj Madarkhal, Sundararchalk, Raarai, Shenapotirchalk, Alomnagar.
Sylhet Sadar Khadimpara Pirerchalk, Jalalnagor, Shukrartuk, Tikorpara, Choudhurypara.
Total: 01 01 02 06 31

 

  1. e) Under this project the hard-to-reach and disserted people are benefited.
  1. f) The beneficiaries were selected through a participatory process by active participation and involvement of community people, local elected representatives, local elites and local government administration along with SJA staff members.
  1. g) The project beneficiaries participated in decision making from the beginning stage to during implementation and monitoring of quality works; like selection of beneficiary households, selection of land where SWW/HP installed, sharing of their opinion on materials, collection of their own contribution to built platform as cost share and formation of water point maintenance committee etc.

3 -Activities Conducted 

By refering to the original logframe sent in the proposal, please detail ALL the activities conducted throughout the project.

<Activity 1> Feasibility study/Survey:

Status Achieved  (at the beginning of the project)
Objective – Study the actual needy households those who don’t have the financial ability to install the water point by themselves solely;

– Probability of water point installation with minimum depth;

– Community/beneficiaries willing to participate;

– Selection of arsenic free areas for installation of water points;

Location  Zakigonj and sylhet Sadar Upazila under Sylhet district.
Activity dates Planned : 2nd week of October 2016

Actual  : 1st November 2016

Progress During the one month period (From 1st November to 30 November 2016) the studies have been completed in 2 Upazilas namely Sylhet Sadar and Zakiganj under Sylhet district.

Under this study covered: selection of actual beneficiaries along with their need; selection of HP installation site with participatory approach; finalize the rural areas/villages where safe water layer will available at minimum depthness (as per the allocated budget/project recommendation); acceptable & minimum level of arsenic contamination areas;

Outputs created or beneficiaries (with breakdown) Selection of HP installations areas in two upazilas as per project design.

<Activity 2> Community mobilization through group meeting:

Status Achieved
Objective Sustainable improvement in hygiene behavior
Location Zakigonj and sylhet Sadar Upazila under Sylhet district.
Activity dates Planned : 1st Dec’ 2016

Actual  : 1st Dec’ 2016

Progress Under this activity SJA arranged group meetings with the selected beneficiaries to aware and mobilize on Water and Sanitation & Hygiene Practice. During organizing of group meetings SJA finalized 150 Numbers of water point location and the community becomes aware about health, hygiene and water sanitation.
Outputs created or beneficiaries (with breakdown) – Awareness level increased on safe drinking water, sanitation and hygiene practice;

– An interrelationship built within the community;

– Community people aware abouth Penny Appeal donation;

 

<Activity 3> Area/ site selection of water point and finalization:

Status Achieved
Objective Select the area where original needed beneficiaries are exist
Location Zakigonj and sylhet Sadar Upazila under Sylhet district.
Activity dates Planned : 1st Dec’ 2016

Actual  : 1st Dec’ 2016

Progress Area (Upozila, Union, Villages) selection for 150 SWWs had been finalised
Outputs created or beneficiaries (with breakdown) Completed Area/Site selection for installation of 150 HP where exist the vital beneficiaries.

 

<Activity 4> Community fund mobilization (Local contribution as cost share):

Status Achieved
Objective Ownership building through self contribution of the community to SWWs/HPs.
Location Zakigonj and sylhet Sadar Upazila under Sylhet district.
Activity dates Planned : 1st Dec’ 2016

Actual  : From 1st Dec’ 2016

Progress Communities aware about the local contribution and willing to contribute themselves for installation of HPs/SWWs.
Outputs created or beneficiaries (with breakdown) – While installation of HPs/SWWs the beneficiary families come forward and contribute in cash and kind through providing land for HP installation and built the platform of HP.

 

<Activity 5> Procurement of necessary materials for 150 HP:

Status Achieved
Objective – To ensure transparency of the process;

– Purchase quality materials with cost effective/reasonable price

Location Zakigonj and sylhet Sadar Upazila under Sylhet district.
Activity dates Planned : 1st Dec’ 2016

Actual  : 13th  Dec’ 2016

Progress – Following SJA procurement policy the procurement process was complete through circulation “Invitation for Quotataion” in local daily news paper.

– 150 HPs materials were purchased.

Outputs created or beneficiaries (with breakdown) – Renowned Vendor was selected with lowest quoted price as per specified quality materials of HP/SWW.

 

<Activity 6> Selection of Skilled Mason for boring/installation of water points:

Status Achieved
Objective Selection of appropriate Mason with necessary skills and experience of related works.
Location Zakigonj and sylhet Sadar Upazila under Sylhet district.
Activity dates Planned : 1st Dec’ 2016

Actual  : 1st Dec’ 2016

Progress -Required number of Mason ware selected for different locations;

-Prepared and signed MoU with Mason for Boring of HPs in selected areas;

-Installation works are in progress;

-Ensure lowest wages/labour for boring of HPs/SWWs

Outputs created or beneficiaries (with breakdown) – Ensure quality works with lowest and reasonable wage.

 

<Activity 7> HP boring/installation:

Status Achieved
Objective HP boring/installation
Location Zakigonj and sylhet Sadar Upazila under Sylhet district.
Activity dates Planned :  Dec’ 2016

Actual  :  Dec’ 2016

Progress -HP boring/installation are complete with the skilled Manson and support of community;

– 150 numbers of HPs boring/installation work is completed in Zakiganj Upazila and Sylhet Sadar Upazila.

Outputs created or beneficiaries (with breakdown) – Poor and backward families are enjoying safe water facilities for drinking and household purpose from Completed 137 Hand Pumps.

 

<Activity 8> Water testing:

Status Achieved
Objective To verify the water cleanliness and useability.
Location Zakigonj and sylhet Sadar Upazila under Sylhet district.
Activity dates Planned :  From December 2016

Actual  :  From December 2016

Progress After installation of 137 HPs water testing has been completed with the assistance of Department of Public Health Engineering (DPHE).
Outputs created or beneficiaries (with breakdown) – Total number of 150 Hand Pumps has been set up with arsenic free.

 

<Activity 9> Platform development:

Status Achieved
Objective To give a hygienic environment and keep the hand pump clean and useful.
Location Zakigonj and sylhet Sadar Upazila under Sylhet district.
Activity dates Planned : From December 2016

Actual  : From December 2016

Progress Platforms are developed so that HPs are fresh and higenious.
Outputs created or beneficiaries (with breakdown) – 150 platforms are developed and using;

– Total number of 750 HHs has access to safe drinking water.

– Improved personal hygiene and reduced water-borne diseases.

 

<Activity 10> Water Points Maintenance (WPM) Committee formation and orientation:

Status Achieved
Objective Committee formation and orientation for future Maintenance of Water Points (WPM)
Location Zakigonj and sylhet Sadar Upazila under Sylhet district.
Activity dates Planned : Dec’2016

Actual  : Dec’2016

Progress With the participatory approach a three members committee has been formed for maintainance of each HP.
Outputs created or beneficiaries (with breakdown) Ensured future maintenance of HPs/Water Wells.

 

<Activity 11> Monitoring:

Status   In progress  / ongoing
Objective Keep SJA and Penny Appeal inform on the progress of activities of the project.
Location
Activity dates Planned : 1st Dec’ 2016

Actual  : 1st Dec’ 2016

Progress SJA assigned mid-level staffs to make frequent filed visits for information sharing and data collection. They are also responsible for process documentation, report writing, analyzing and compiling the collected data etc. Also senior staffs made visits to the respective fields for supervision and monitoring.
Outputs created or beneficiaries (with breakdown) – Verified whether actual achievements vis-à-vis targets and identify any constraints to implementation.

– Verified whether strategies selected are appropriate in achieving programme objectives.

 

<Activity 12> Reporting:

Status   In progress
Objective Propper record and documentation of progress and to verify program status.
Location
Activity dates Planned : 28 February’17 (first quarter progress report)

Actual  : 7 March’17 (first quarter progress report)

 

Spreadsheet, photograps, and monthly report etc. submitted ontime

Progress On going
Outputs created or beneficiaries (with breakdown) Updates of program status.

 

<Activity 13> Financial Audit:

Status In progress
Objective Financial clearification of the overall project’s through Auditing.
Location
Activity dates Planned : June’ 2017

Actual  : August’2017

Progress –          A renowned audit firm is selected for audit.

–          The audit in progress.

Outputs created or beneficiaries (with breakdown) A transparent audit has been complete by the renowned audit firm.

 

Please carry on with activities

Write an executive summary highlighting the demonstrative results and achievements of the project and the conclusion you have drawn from them. Executive summary of the report should not go beyond one page.

4 – Beneficiary Data

Based on the total programme for this period/quarter please summerise the beneficiy breakdown by type

Please list the number of direct beneficiaries: (best estimate)
Children 1820 Elderly
Women 953 Refugees
Men 752 Orphans
Other……
TOTAL 3525
Please list the number of indirect beneficiaries: (best estimate)
Children 850 Other……
Women 325
Men 300
TOTAL 1475

 

How have marginalised groups benefitted from your project (e.g. landless, disabled and elderly)?

The targeted beneficiaries of the 150 STWs are marginalized among these three households have disable person. 

How have women and girls benefitted?

Women and girls have easy access of safe drinking water at their doorstep, so they no need to go far to collect safe water that make their lives easier especially for pregnant women and their social dignity ensured thus the women and girls are benefited.

5 – Project Issues, Lessons Learnt & IMPACT

Please define difficulties and challenges encountered and how they have affected project methodologies or approaches. What could have worked differently or what adjustments would you make if you were to implement similar actions? The aim is to demonstrate continuous learning throughout the project implementation period.

  • The fixed budget occurring difficulties/challenges to meet the actual need of depth of water layer;
  • In many cases the water layer depth cross the fixed depth target and need to dig more, so in that cases it’s difficult to collect/manage additional expenses from the poor beneficiaries;
  • To collect photographs of different three steps/stages like selection/marking of water points, boring/installation and after setting of platform and plaque which requires a huge number of manpower and travel to a single site to collect these three stages of picture that is very difficult for us. In addition for this reason the STW/HPs installation duration takes very long times;
  • This project should include separate allocation for travel cost to travel of hard-to-reach/rural areas because in a single STW/HP location 4-5 times need to travel to meet/fulfill PA criterion;
  • Finally, natural calamities (flood) and heavy rain hampered to on-time completion of the project activities.

Please give a brief evaluation of the overall impact of the project

After successful completion of the said project targeted beneficiaries lead healthy life and their living environment are improved. Their unpredicted expenditures of waterborne diseases are reduced and especially their next generation will grow up in a healthy environment.

6 – Monitoring and Evaluation

Please describe how monitoring and evaluation of the project was conducted by your organisation throughout the project

The project activities monitored and evaluated on regular basis both internally and externally in terms of quality services attainment, target achievement and impact making. For smooth functioning of the project SJA assigned senior and mid-level staffs to make frequent site visit for monitored the works. Instead of this local community people and beneficiaires are also in process of monitoring and evaluation.

7 – Sustainability

What have you done during the project to ensure that positive changes to peoples’ lives achieved through the project will be sustained when the project ends?

Since the beginning potential stakeholders like elected representatives, local elites, teachers, religious leader, youths and the beneficiaries are involved of whole process from starting to end. The targeted beneficiaries came forward with their full efforts and make contribution to developed/set platform of respective Shallow Tube Well that creates a positive atmosphere and ownership among them. In addition, for each and every water point a “water point maintenance committee” has been setup along with female member representation for any decision making and regular maintenance of respective water point in future. Thus the project will sustain itself.

If the project is introducing new or improved services that need to continue after the project ends, what have you done during the project to ensure the sustainability of the service?

N/A

8 – BUDGET

Provide a summary of the expenditure in the attached Grant Income and Spend Summary report

Grant Income and Spend Summary report attached. 

Please ensure all final project receipts, distribution lists, invoices or procurement documents are attached to this report.

All receipts, bill-vouchers and related documents are attached. 

9 – ADDITIONAL COMMENTS Recommendations

  • A few percentage of overhead/admin cost need to provide by the donor to meet essential project related expenditure like financial audit, collection of government approval and submit the project completion report along with financial audit to the NGO Affairs Bureau Dhaka and District and Upazila administration, Audit fees etc.
  • For such types of Shallow Tube-well/HP installation project we are requesting to make the reporting template is short and easier.

10 – CASE STUDIES AND PICTURE REPORTING

Please ensure to include 5 case studies and pictures from the reporting period (high quality, high resolution pictures should be sent separately through WeTransfer to your point of contact)

It will separately send

11 – Declaration                                                                                  
I confirm on behalf of Sylhet Jubo Academy (SJA), that the information provided in this form is, to the best of my knowledge, accurate and in accordance with the agreement reached between Penny Appeal and Sylhet Jubo Academy (SJA) for the delivery of the programme.
Name Sabiha Sultana
Position Assistant Director
Date 12 August 2017

 

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